- Execute the documentation instructions in the sale contract ensuring the absolute compliance to the sales transaction clauses.
- Preparation of all shipping, trading and banking documents, certificates and required drafts on behalf of our customer.
- Liaise with all local authorities, such as customs and health departments, for all needed attestations and legalization of documents.
- Preparation of guarantees and undertaking letters, indemnities in compliance with the contract clauses and stipulations.
- Negotiation with financial institutions to ensure prompt payment in compliance with the commercial terms and standards.
- Dispatching of documents to counterparties with timely follow up of document collection.
- Compliance with the local rules and regulations and systematic reporting of new rules and amendments to customers.
- Negotiate, prepare, finalize and verify all DAs on behalf of clients for the most cost-effective rates.
- Assist on delivery and redelivery of own fleet
- Technical management.
- Commercial management
- Crew management
- Budgeting and reporting.
- Provide complete range of: marine agency services for vessels under our operation and also to third party vessels; cargo agency for all dry, bulk, general cargo and project cargoes.
- Warehousing services including food graded and non-food graded warehousing open yards and long and short terms leasing.
- Cargo clearances and customs formalities.
- Stevedoring and other labour and equipment supply.
- All husbandry services.
- Both time chartering and voyage chartering of vessels for liquid bulk, particularly ethanol shipments.
- Efficient handling of operations, especially in light of the nature of the commodity, due to Copa’s extensive experience.
- Maintain the highest safety standards.
- Execution of post fixture tasks for all chartered and operated vessels.
- Building strategic operational plans for each voyage, providing information to clients through data collection, maintaining checklists to ensure that contractual deadlines are met and targets achieved, maintaining operating budgets for time/voyage charter vessels, design and preparation of cash flow and satisfactory profit and loss ratios on a continuous basis.
- CP editing and finalizing, vessel vetting systems, bunkering, port management, monitoring of loading/discharging, cargo and vessel surveys, claims handling, insurance handling, laytime calculations and voyage closing report.
- Handling of loading and discharge supercargo if needed.
- Consulting on the purchase and leasing management of containers.
- Booking of containers: dry, tanktainer and open top. Referral of containers in line with shipping market movements enabling clients to make quick commercial decisions based on realistic advice and transparent facts.
- Booking of FCL, LCL (Full and Less than containers load) for all conventional and non-conventional cargoes, including a door-2-door option, at optimal cost and transit time.
- Flexibility and ability to handle any size lots and shipments to and from single to multiple destinations.
- Competitive multi-origin service contract with all major carriers.
- Container preloading and damage survey, delivery and redelivery management, container inventory and positioning/tracking report.
- Container bulk loading and discharge systems.
- Day to day operations with very professional networking.
- Market study and forecast.
- Time chartering of vessels with DWT ranging from 1,500-70,000 DWT.
- Voyage chartering of vessels and COAs for several shipments.
- Chartering of bulk, break bulk and tanker vessels provided by first class owners and meeting the highest trade standards.